Open Training College - Academic Council
Academic Council – Membership
|Chair||Mr. Ronnie Harrison (HQAA)|
|College Director||Dr. Karen Finnerty|
|Assistant College Director (Vice-chair)
|Mr. Raymond Watson|
|Programme Director –
|Dr. Noelín Fox|
|Programme Director –
|Mr. Brendan Collins|
|Programme Director –
(HET/FET Short Courses)
|Ms. Claire Hopkins|
|Student Representative||Ms. Linda Cassidy|
|Tutor Representative||Mr. Joe McDonald|
|Secretary||Ms. Louise Littlefield|
External Academic Representatives:
|Governance||Dr. Pat McGarty (MTU)|
|Higher Education||Dr. Lavinia McLean (TUD)|
|Quality||Dr. Sinéad O’Sullivan (UL)|
Terms of reference:
“In foreseen circumstances when the Academic Council cannot be convened for approval of timebound matters/issues, authority be delegated in advance to the Executive on a case-by-case basis.” (Approved by AC, 24th June 2021)
- Governance of all Academic Matters;
- Monitoring, review and ongoing improvement of all QA policies and procedures;
- Approve policy amendments of College pertaining to academic matters;
- Appoint, review and monitor functioning of academic subcommittees;
- Dissolution/modification of subcommittee(s) when and if required;
- Finalise and ratify decisions relating to the work of subcommittees;
- Consider appeals from any of the subcommittees, which have not been rectified at the level of that committee;
- Appoint external members and approve appointments of internal members of Boards and sub-
- To review and agree new programme proposals submitted by new programme development team(s);
- Review Research in support of new programmes proposed;
- Review and approve new programme submission documents prior to submission to
- Review the application of penalties applied to assessment activities and approve policy and procedures for penalties;
- To review and decide on student appeals relating to assessment outcomes (grades/marks);
- To review and decide on student complaints relating to assessment methodology and/or implementation;
- Review the operation of Examination Boards and sign-off on minutes of same;
- Review External Examiner Reports;
- Approve appointments of External Examiners;
- Monitor the implementation of QQI guidelines, policy and regulations pertaining to the assessment of learners.
- To review the findings and approve of changes generated by the ongoing monitoring procedures relating to academic matters, i.e., module content, readings, workshops, and assessment;
- To make final decisions on matters referred to Council by Programme Board(s);
- Review the operation of Programme Boards and sign-off on minutes of same;
- Approval of QA reports prior to publication;
- Approval & review of mechanisms for stakeholder
- To monitor the recommendations and implementation of improvements made by all review processes relating to programmes and academic functioning of the College including (but not limited to):
- Re-validation (Programme Review)
- Institutional Review
- Strategic Review
- Ongoing review and enhancement of the procedures for periodic
Membership of the Academic Council:
|Rotated amongst the External Members and the Head of Quality & Academic Affairs||Ongoing||External Members will usually step down
following 3 years on the Academic Council
but may be asked to extend for a year.
The Head of Quality &
Academic Affairs is Ex- officio.
|Assistant College Director
|Programme Directors||4||Ex-officio||Ongoing||Any new future PD posts will also sit on
|Head of Quality & Academic
|Tutor Representative||1||Elected by fellow
|Student Representative||1||Elected by student
· Governance Profile
· QA profile
· HE profile
· FE profile
|4||By nomination and approval of AC||3 years||In exceptional circumstances external board members
may be invited to extend their term
Table 1: Membership of Academic Council
Note: Student feedback will be facilitated at Programme Boards and brought to Academic Council by Programme Directors and the Head of Quality & Academic Affairs.
Chairing of meetings: Each Chairperson will hold the seat for a six-month period which will include overseeing two corporeal meetings of the Academic Council. The Chair will rotate amongst the External Members and the Head of Quality & Academic Affairs.
Frequency of meetings: 3 times per year – October, January, June (A minimum of one meeting per year is compulsory for all members). Incorporeal meetings are convened on occasion for specific matters requiring overview/ratification prior to the next meeting.
Quorum for meetings: 7 representatives; must include a minimum of two external members.
Decision-making: By vote. Each member will have an equal vote. Chair will have casting vote.
Breath of responsibility: Accredited programmes run by College.
Meetings’ agenda: Prepared and circulated in advance by Chair or officer on behalf of the Chair.
Meetings’ minutes: The recording secretary will attend and produce minutes within 3 weeks of meeting. Minutes will be stored electronically on the College’s shared folder. Items of a confidential nature (e.g., specific student matters) may be recorded separately and stored securely.